Dental practices must file beneficial ownership reports by Jan. 1, 2025

Reprinted from ADA Morning Huddle, November 14, 2024

Small businesses that meet certain requirements — including many dental practices — must file beneficial ownership information reports by Jan. 1, 2025 before facing penalties.

Enacted in 2021, the Corporate Transparency Act aims to mitigate money-laundering operations posing as businesses. It requires qualifying businesses to report information to the U.S. Department of the Treasury’s Financial Crimes Enforcement Unit about their ownership. The law went into effect Jan. 1. 

Dental practices must file under the Corporate Transparency Act if they employ fewer than 20 people or if they generate less than $5 million (gross receipts) in revenue annually. 

Existing practices will need to report information on both the practice itself, including the legal name, trade names, current address, jurisdiction and tax ID number; and the beneficial owners, including the name, date of birth, residential address, and a valid ID number of either a driver’s license, passport, or state ID, as well as a copy of the form of identification used. 

But what constitutes a beneficial owner?

According to the statute, a beneficial owner owns or controls at least 25% of the business, or exercises substantial control over the business. “Substantial control” includes senior officers of a business, as well as anyone with significant influence over important decisions.

The ADA, which created a FAQ document to help dentists with questions about the Corporate Transparency Act, recommends consulting legal counsel when making determinations on beneficial ownership. ADA has also worked with many other small business groups to advocate for delays to Corporate Transparency Act reporting requirements, but a bill to delay these filings that nearly unanimously passed the House has not yet been taken up by the Senate.

Failure to file a report can result in civil and criminal penalties. Civil penalties include fines of up to $500 per day until the violation is fixed. Criminal penalties include fines of up to $10,000 and/or imprisonment for up to two years.

For more information or to file a report, visit fincen.gov/boi. FinCEN’s Small Entity Compliance Guide walks small businesses through the requirements.

Reprinted from ADA Morning Huddle, 11/12/24:

National media, including Time.com, reported recent claims from former presidential candidate Robert. F. Kennedy, Jr. that the new Trump administration intends to remove fluoride from the nation’s water supply. The ADA’s well-known position on the public health benefits of water fluoridation is cited in news coverage, such as that adding fluoride to water is a “safe, beneficial, and cost-effective” public health measure and citing studies that it cuts cavities in children and adults by 25%. Immediate-past ADA President Linda Edgar, D.D.S., was quoted by the Washington Post (subscription needed) and USA Today from a previous ADA statement noting, “Decades of research and practical experience indicate that fluoride is safe and beneficial to oral health.” It remains unclear what role Mr. Kennedy will play in the future Trump administration. According to CNN, in a Nov. 9 story by Reuters, the co-chair of Donald Trump’s transition team stated prior to the presidential election that Mr. Kennedy was “not getting a job for [the Department of Health and Human Services].” For more information on community water fluoridation, visit ADA.org.

The latest issue of the Healthcare Journal of Arkansas features information on Medicaid’s Fee-For-Service program for dental health providers, which rolls out on November 1. The article, by Elizabeth Pittman, is reprinted in its entirety below with the full issue available at this link.

SINCE 2018, the Arkansas Department of Human Services (DHS) has operated the Medicaid dental program by paying Managed Care of North America (MCNA) and Delta Dental of Arkansas (DDAR) a capitated rate for each beneficiary eligible for dental services. MCNA and DDAR were then responsible for paying for the dental claims for their enrolled beneficiaries. Beginning Nov. 1, the dental program will return to fee-for-service, meaning dental providers will bill Medicaid directly for the eligible dental services they provide. Beneficiaries will use their Medicaid ID to receive services, not their MCNA or DDAR cards.

“After careful consideration of dental service utilization, the total program expenditures, and the work underway to ensure a holistic, efficient, and sustainable Medicaid delivery system for all Arkansans, DHS has determined that fee-for-service for Medicaid dental services is both the best and most cost-effective option at this time,” DHS Secretary Kristi Putnam said. “This change shifts management of the program to the DHS Division of Medical Services (DMS), where we will operate it efficiently and effectively. This transition makes better sense for Arkansas patients, dentists, and taxpayers.”

In a letter sent in late May, DHS formally notified the Centers for Medicare and Medicaid Services of the plan to sunset the program and to switch back to Medicaid fee-for-service for dental services instead. The letter also includes a month-by-month transition plan for activities leading up to the targeted Nov. 1 start date. DHS notified both companies that currently operate the managed care dental program of the plan.

Beneficiaries served by the managed care dental program will continue to be eligible for dental services. In the months leading up to Nov. 1, beneficiaries can expect to continue receiving dental services through DDAR and MCNA and should watch for important communications from DHS about this program.

Beneficiaries who are currently enrolled in fee-for-services will continue to use their Medicaid ID card for all dental services. New beneficiaries or those who regained their eligibility on or after Aug. 15, will use their Medicaid ID card for all dental services. Beginning Nov. 1, all beneficiaries who were enrolled in DDAR or MCNA will use their Medicaid ID card for all dental services.

New beneficiaries who became eligible for Medicaid dental benefits on or after Aug. 15 will be enrolled in fee-for-service. Beneficiaries who recently lost Medicaid or Medicaid dental benefits but regained it on or after Aug. 15 will be enrolled in fee-for-service. All other beneficiaries will transition to fee-for-service Nov. 1.

DHS is fully aware that switching to Medicaid fee-for-service will raise questions from providers. Let’s address some commonly asked questions about the change:

Does Medicaid anticipate an increase in reimbursement rates?

Medicaid reimbursement rates are the same as those paid under DDAR and MCNA. At this time, there will be no rate increase in reimbursement rates. Current reimbursement rates can be viewed by visiting ar.gov/dental. Medicaid continuously evaluates rates for all programs.

What services are covered under Medicaid fee-for-service?

Medicaid’s fee-for-service program covers most of the services DDAR and MCNA cover, but some services are not covered. Current covered services can be found in the dental procedure codes table on the arkansas.gov DMS website under the “Helpful Information for Providers: Procedure Code Tables” section. At this time, there will be no changes in the Medicaid covered services, but Medicaid continuously evaluates covered services for all programs.

What services require a prior authorization (PA) under fee-for-service, and how will providers submit PAs?

Medicaid covered services and those that require a PA can be viewed at ar.gov/dental. Dental providers should continue to submit PAs to MCNA or DDAR for services they intend to provide before Nov. 1. Beginning Oct. 18, dental providers should submit all PAs to Medicaid. More information and training on how providers will submit PAs to Medicaid will be provided in the coming months.

How will providers be supported during this transition?

DHS will provide beneficiary-friendly fliers and posters you can print out for your office. AFMC provider representatives will be visiting dental offices in person before Nov. 1, 2024, to discuss the transition, provide job aids, prior authorization information, and contact information for the Provider Relations team and the MMIS billing team. AFMC will also be able to answer any specific questions providers may have.

Additional information about the man-aged care dental program is available on the DHS website at humanservices.arkansas.gov. If you have other questions, please email them to dentalproviderquestions@ dhs.arkansas.gov.

Elizabeth Pitman is the director of the Division of Medical Services. She graduated with a joint law degree and master’s in public health in 2009. After spending a brief time in private practice, she worked as an attorney for Child Welfare Services and Adult Protective Services with the Department of Human Services (DHS). Since 2013, she has spent her career working in policy development with both the Arkansas Department of Health and DHS. Elizabeth’s passion and goal is to make policy that actually works for Arkansans.

Using the latest data from Medical Expenditure Panel Survey (MEPS) and the National Health Interview Survey (NHIS), HPI has just released its annual update on trends in dental care utilization, dental insurance coverage and cost barriers to care among the U.S. population through a series of easy-to-read graphs.

Breakdowns by population age, race/ethnicity, income level and insurance type are included.

Among key findings:

• Forty-five percent of the U.S. population saw a dentist in 2022. While over half of seniors and children had a dental visit that year, only 40 percent of working-age adults did.
•  Eight percent of children did not have dental coverage, the lowest level in the last two decades.
• Dental care continues to pose the highest cost barriers when compared to other health services such as medical, prescription drugs and mental health.
• Disparities in dental care utilization and cost barriers to dental care have remained largely steady over two decades, especially among working-age adults, seniors, people of lower income groups and certain racial/ethnic groups.

Find the full report here at ada.org.

Mr. Sean Kubin of Standard Computers contacted ASDA this morning to state that dental offices may have been impacted by the CrowdStrike Outage, which has had an extensive affect on computer systems around the globe.

To that end, Standard Computer provided the following fix, and further offers their services for dental offices that have experienced a failure:

“Crowdstrike is a type of Anti-virus and a major bug has just hit that caused it reboot servers endlessly.

This may be the single largest IT failure in modern times. 

If your dental office is impacted, these steps are a work around:

Workaround Steps:

1. ⁠Boot Windows into Safe Mode or the Windows Recovery Environment
2. ⁠Navigate to the C:\Windows\System32\drivers\CrowdStrike directory
3. ⁠Locate the file matching “C-00000291*.sys”, and delete it.
4. ⁠Boot the host normally.

We are inviting ASDA members to contact us for free assistance in recovering from this outage. 501-224-0050 x2″

ASDA appreciates Standard Computer for stepping up to assist Arkansas dentists during this crisis.